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Senior Administrative Assistant, Legal

Senior Administrative Assistant, Legal

Location 
US-NY-Yonkers
Experience (Years) 
7

More information about this job

Position Overview

This role will report to our Vice President, General Counsel and play a critical role in managing a busy, high functioning legal office, ensuring that day to day operations run smoothly and efficiently, serving as a conduit for information within and across departments, and professionally representing the company and department to diverse external and internal audiences. 

 

This role is expected to role model the values and cultural attributes of Consumer Reports; exercise outstanding judgment, discretion and diplomacy at all times; be exceptionally well-organized and serve as an ambassador for the company and Legal when interfacing with members of the board, senior leadership, staff at all levels, outside counsel & parties to legal matters, visitors, vendors, etc. 

Qualifications Include

  • Undergraduate degree required with at least 5-7 years of relevant experience supporting and interfacing with senior level executives and staff at all levels preferably in a corporate setting within a legal department.
  • Self-motivated, high-functioning, experienced administrator with the ability to prioritize and manage multiple competing priorities and deadlines in a fast-paced environment. 
  • Exceptional planning and organization skills with a keen attention to detail and accuracy. 
  • Resourceful with strong problem-solving and follow-up skills. 
  • Exceptional interpersonal, verbal and written communication skills.
  • Ability to manage communications with discretion, diplomacy and tact. 
  • Confident and comfortable interfacing with diverse audiences.
  • Ability to maintain a calm professional demeanor and exercise outstanding judgment. 
  • Ability to manage legally privileged material with discretion.
  • Excellent technical skills-comfortable with PowerPoint, Excel, Word preferably in a Mac environment
  • A team player who is highly collaborative and demonstrates the ability to listen and learn from others. 
  • Commitment to the organization’s mission and values.
  • Ability to work occasional overtime as workload demands.

Key Responsibilities

Manage a very busy calendar and workload, working closely and pro-actively across departments to facilitate forward planning and prioritization of meetings and activities. 

 

Schedule, organize and coordinate meetings with internal and external parties; prepare meeting notices, reserve meeting rooms, arrange audiovisual equipment and catering when necessary.

 

Assist General Counsel with supervision of outside counsel. 

 

Research, review and prepare legal and other documents, reports and presentations on various Legal-related topics and data.  Develop visually appealing power point presentations and well written summaries.  

 

Prepare and maintain documents and filings to ensure compliance with regulations, laws and deadlines. 

 

Provide support, as needed, for departmental initiatives including but not limited to records management (including maintenance of a contracts management system), compliance awareness and internal communications.

 

Ensure the VP is fully prepared and briefed for each day’s activities and provided with all necessary meeting materials in advance.  Assist with organizing and prioritizing critical projects in the Legal Division.

 

Provide support to the Board Liaison in organizing and preparing for board meetings.

 

Coordinate and manage budget tracking activities and prepare, execute and track purchase order requisitions and contract requisitions, amendments and extensions. Manage departmental expense submissions and approvals, and prepare expense reports, providing supporting documentation and assuring compliance with T&E policy.  Manage departmental time-off calendar; coordinate department supplies and ensure the basic operational needs of the department are met. 

 

May hire, train and supervise temps and interns in the General Counsel office.

 

Perform other related duties as needed.